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14TH MSU CONVOCATION GUIDELINES
Rehearsal Itinerary
ACTIVITIES
Convocation Itinerary
ACTIVITIES
SESSION 1
SESSION 2
Al FatihahPresident's SpeechConferment of DegreeStudents SpeechChancellor's SpeechEnd All students must arrive ON TIME. Late comers will not be allowed to enter the hall.
Graduation Fee & Online Confirmation
A non-refundable graduation fee of RM350.00 is charged. The fee covers the following: b) photography (framed studio photo, set of 11R, 8R & 5R sized photo with CD) The graduation fee must be credited into the following bank account: Accounts Name : MSU HOLDINGS SDN BHD
A) Bank : Malayan Banking Berhad (MBB)
Account No.: 512101265366
B) Bank : Affin Islamic
Account No.: 106640000034
Any payment by cheque must be made BEFORE 17th January 2014 (Friday). MSU will not be responsible if students are
not allowed to participate the ceremony due to "Bouced/Returned Cheque" or payment made after the 17th January 2014.
The Bank-in slip (customer's copy) MUST be CHANGED to MSU'S OFFICIAL RECEIPT at the MSU Account Dept. Please
faxed the " bank in" slip and attention to Pn. Noraida (Acct Dept) at 03-55112854. Please put your name and IC no. for our
reference.
THE OFFICIAL RECEIPT & ONLINE CONFIRMATION ATTENDANCE SLIP MUST BE PRODUCED AS PROOF OF
PAYMENT DURING REGISTRATION FOR REHEARSAL.
For any communication or query on fee status, these personel may be contacted; Outstanding Fee
Students with outstanding fee shall not be allowed to participate in the convocation ceremony until all fee
settlement is made. Kindly refer to Account Dept (refer 3.5).
STUDENTS WHO FAILED TO SETTLE ALL OUTSTANDING FEE BY 17th JANUARY 2014 SHALL NOT BE LISTED IN
THE CONVOCATION BOOKLET.
Academic Dress (robe)
Robes may only be collected AFTER the rehearsal.
The 'Robe Rental Form' which has been completed must be produced when collecting the robe at Level 1 ( Next to Student
Leisure Centre).
Students are advised to check the condition of the robe and ensure that it is correct and in good condition. Each robe should be accompanied by a mortar board and a 'hood' which differ in colour according to faculty: Hood colour
Students are not allowed to 'alter' / 'ammend' the robes in whatsoever manner.
The robe must be returned at MSU Concourse Area within 3 hours after the graduation ceremony ends.
Upon returning the robes, a copy of the "Robe rental Form" will be given back to students. This 'Robe Rental Form' must be kept and later, produced for collection of Certificate and Academic Transcript.
If the "Robe Rental Form" lost, a charge of RM 5.00 shall be imposed. If the robe is not returned as per item 5.5, students may do so at the following address: SUPB Sdn Bhd,
Note: The robemaker will be
34, Jalan Sesama,
charging RM30.00 (first day),
Sri Gombak Light Industrial Area,
followed by RM15.00 daily until
the robe is returned.
68100 Selangor (Tel: 03-6185 7570)
Penalties will be charge If the robes, motarboard or hood lost or damage.
a. Robes - RM 150.00b. Motarboard - RM60.00c. Hood - RM50.00 Protocols in attending convocation ceremony
Male Students
Female Students
Black / Dark Blue Baju Melayu with matching Decent attire (such as Baju Kurung, Kebaya, long skirt). Short skirt are not allowed.
leather / half-leather, black / dark colour court shoes (stilettos are not encouraged) Convocation ceremony is a university function thus compulsory adherance to the dresscode. Failure to do so
may lead to being barred from participating in the function.
Students & parents/guests are not allowed to leave the ceremony until it ends. Children below 12 years old are NOT ALLOWED to enter the hall.
Whilst students will be entering the hall as per guided by Marshals, parents/guests will be ushered to their seats by Officer on-duty, on a first-come-first-served basis. Each of parent must produce the invitation card to the Officer on-duty, at the entrance of the hall.
Certificate & Academic Transcript
The certificate and academic transcript (BM & BI versions) may be collected from the Examination Department (MSU Shah Alam Campus) beginning 25th January 2014.
Students are advised not to loose the certificate and transcript since the original copy shall not be reproduced by the university. Should any of the documents went lost, certified copies may be obtained from the Examination Dept. at a fee of RM20.00 per copy.
Upon receiving, students are advised to check both documents to ensure that all informations are accurate. Any error must be reported within 2 weeks (from the collection date), to the Examination Dept. and correction will be done accordingly. Error reported after the 2 weeks shall not be entertained.
To collect the academic transcript and certificate, students must fulfill the following criterias:
a) has returned the robe to the robemaker (Students must bring a copy of the robe rental form as proof that the robe
has been returned, otherwise the transcript/certs shall not be released).
b) do not have any outstanding fee and/or penalty c) do not have in posession any unreturned library book or any other university property.
If students are unable to collect the cert / transcript on his/her own, a representative may be appointed by providing an
Authorisation Letter allowing him/her to do the collection on behalf of student. The letter must be addressed to 'The Registrar
Office' by stating the name and NRIC of the appointed representative.
Photography
A group of professional photographers are assigned to capture memorable moments at various spot / angle.
Parents / guests are prohibited from taking photos in the hall except only from their respective seats.
A set of photos (framed studio photo, set of 11R, 8R & 5R with CD) may be collected from the following address beginning 4th February 2014:
PHOTO UNIGRADUATE (En. Khan)
16, Jalan Timun,
S 24E, Seksyen 24,
Shah Alam, Selangor (Tel: 55491529)
Photos will not be mailed to students.
Movement & Protocol when receiving the scroll
Instructions and guides from the Marshal must be followed throughout the conferment ceremony.
More details and explaination shall be given during the rehearsal session.
10 Students are advised to refer to any of the Marshal on-duty, should there be any emergency situation
encountered throughout the ceremony.
11 Students & parents are advised to have breakfast prior to attending the ceremony.
COOPERATION FROM ALL STUDENTS INCLUDING PARENTS & GUESTS,
IS MOST APPRECIATED TO ENSURE A SMOOTH, SUCCESSFUL AND MEMORABLE
14TH MSU CONVOCATION CEREMONY.

Source: http://www.msu.edu.my/msu14_convo/14th_MSU_Convocation_Itinerary_Guidelines_&_Protocol.pdf