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Standard maintenance reporting system

TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)
Standard Maintenance Reporting System
TABLE OF CONTENTS
3.1 Purpose…………………………. 3.2 Scope……………………………. 3.3 Formats…………………………… 3.4 Schedule………………………… MCC Original Issued on 4/15/99 Page 1 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)


3.1
PURPOSE
Sections 2.4 and 6.2 of Appendix C, prescribes the need for a Standard
Maintenance Report (SMR) format. New PTOs should develop a final Standard
Maintenance Reporting System (SMRS) before the end of their third year under
ISO Operational Control. In addition, Section 6.2 allows PTOs to present a SMR
to the ISO, in either electronic or paper format.
3.2 SCOPE
This procedure describes the development of a SMRS and the SMRS criterion to
ensure PTOs consistently gather and deliver useful information. Keeping a
SMRS functional is an ongoing process and as such, this system should evolve
through regular and ongoing enhancements. These enhancements may include,
but are not limited to content, format, and data collection frequency.

3.3 FORMATS

3.3.1 Spreadsheets

A spreadsheet format will provide a summary of Maintenance activities
performed during the reporting period (see Table 1). These listed activities
represent summary level data as described in each PTOs Maintenance
Practices.
Since each PTOs Maintenance Practices and record keeping methods are
different, there may be some disparity in data submittals. For example, one utility
may record Transmission Line Circuit patrols by circuit, while another may record
the same activity by structure. Footnotes may be inserted on the spreadsheet as
needed.
Each data file shall contain 8 columns: Equipment Type, No.of Facilities,
Maintenance Task, Maintenance Unit, Planned, Actual, Exception from Planned,
and Notes. See Table 1 for example of a SMRS spreadsheet form.
MCC Original Issued on 4/15/99 Page 2 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)


3.3.2 Text

Text documents if utilized, will contain the following information:
• Reason for differences between a PTO's Maintenance Practices and the • Any explanation of the spreadsheet data • A discussion of actions or activities planned for future years.

3.4 SCHEDULE
3.4.1 Planning SMR
A Planning SMR for the current year should be created during the first quarter of
each calendar year to estimate the number of substantial Maintenance activities
anticipated for completion during the current year. This SMR encourages
advanced planning and provides timely comparison of Maintenance activity in
prior years. The PTO, the effective year of the report, and SMRS_Planning shall
be incorporated into the file name in that order (e.g.
SCE1998SMRS_Planning.xls).
The ISO may informally report to a PTO any identified trends and observations
resulting from the comparison of previous SMRs.
3.4.2 Actual SMR
An Actual SMR (with text) for the previous calendar year will be submitted to the ISO by March 1st of the following calendar year. The PTO, the effective year of the report, and SMRS_Actual shall be incorporated into the file name in that order (e.g.SCE1998SMRS_Actual.xls). 3.4.3 Midyear Actual SMR
A midyear Actual SMR (w/o text) for January 1 through June 30 of the current calendar year may be requested by the ISO no later than July 1. If requested, the midyear Actual SMR shall be submitted to the ISO by Sept 1. The ISO will MCC Original Issued on 4/15/99 Page 3 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)

specify the equipment types to be included in this version. The PTO, the
effective year of the report, and SMRS_Midyear shall be incorporated into the file
name in that order (e.g. SCE1998SMRS_Midyear.xls).

3.5 SMRS REPORT DEFINITIONS
Column Heading

Definition
Sample Input
Based on lists from TCA Appendix C Section 5.2 when number includes non-ISO facilities. A separate line item shall be used. Type. Varies between PTOs consistent with their filed maintenance practices. the year. NA when planning is not applicable to the Maintenance task. reliability. Remainder of circuits will be patrolled in following year.” “Insulator inspections included in line MCC Original Issued on 4/15/99 Page 4 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)

TABLE 1 (SMR Example Spreadsheet Format)

Each PTO’s inspection and Maintenance Practices and records differ in format.
Therefore, there may be some difference in data provided by each PTO. For
example, one utility may record transmission line patrol by circuit, while another
may record the data by structure. It is suggested to follow this example format.
However, modifications to Maintenance Tasks and Maintenance Units are
allowed by the ISO to accommodate the PTO in adapting their specific reporting
formats.
EQUIPMENT TYPE
MAINTENANCE
MAINTENANCE
EXCEPTION
FACILITIES
FROM
PLANNED

Patrol/Inspection

Inspection
Vegetation
Management/Right-
of-way
Maintenance

Inspection
Structures: Wood
pole, lattice steel,
tubular steel,
concrete pole

Inspection
Maintenance
MCC Original Issued on 4/15/99 Page 5 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)

Table 1 (Continued)
EQUIPMENT

MAINTENANCE
MAINTENANCE
EXCEPTION
FACILITIES
FROM
PLANNED

Insulators
(contamination
control)

Underground
Line
Patrol/Inspection

Inspection
Circuit Breakers
Inspection
Diagnostics
Maintenance
Transformers
Inspection
Diagnostics
Maintenance
MCC Original Issued on 4/15/99 Page 6 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)

Table 1 (Continued)

EQUIPMENT
MAINTENANCE
MAINTENANCE
EXCEPTION
FACILITIES
FROM
PLANNED

Insulators
/Bushings
/Arrestors
(contamination
control)

Regulators
Inspection
Diagnostics
Maintenance
Relaying
Maintenance
Reactive
Devices:
Shunt

Capacitors

Inspection
Maintenance
MCC Original Issued on 4/15/99 Page 7 of 8 TRANSMISSION Procedure 3
MAINTENANCE No.
PROCEDURES


Standard Maintenance Reporting System (SMRS)

Table 1 (Continued)

EQUIPMENT
MAINTENANCE
MAINTENANCE
EXCEPTION
FACILITIES
FROM
PLANNED

Capacitors

Inspection
Maintenance
Reactors

Inspection
Diagnostics
Maintenance
Tertiary
Reactors

Inspection
Maintenance
MCC Original Issued on 4/15/99 Page 8 of 8

Source: http://www.caiso.cc/docs/09003a6080/08/9c/09003a6080089ca9.pdf

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